Final Examinations and Final Grades Policy and Procedure

Final Examinations and Final Grades Policy

The Policy and Procedure are available online at Governing Documents.

Part I: Reason for Policy

1.1 To establish the University of Manitoba’s policy relating to final examinations and grades and to oversee the procedures related to final examinations, deferred and supplemental examinations, and final grades.

Use of Terms

1.2 Final Examination: A final examination is a test scheduled within an examination period which serves as the final evaluation of student performance in a course.¹

1.3 Deferred Examination: A deferred examination is a privilege that may be granted to a student on the grounds that they are unable to write said examination(s) as outlined in the Procedure.

Making a false or misleading claim or submitting forged documents regarding a deferred examination is considered an offence under the Student Discipline Bylaw. Penalties may range from a failed grade in the course to suspension or expulsion.

1.4 Supplemental Examination: A supplemental examination is a privilege offered by some faculties, colleges, schools, and academic units to students who have not achieved the minimum result in required courses. Conditions for a supplemental examination are established by the faculty, college, or school. The impact of a supplemental examination on the final grade is to be determined by regulations within the faculty, college or school.

¹: University of Western Ontario, Academic Handbook, Issued 2009 03.

Part II: Policy Content

2.1 The Senate has determined that each faculty, college or school or academic unit shall be responsible for establishing regulations governing evaluation procedures for students enrolled in its courses.

2.2 Those relevant items listed under procedures for final examinations, deferred and supplemental examinations, and final grades shall be incorporated into the regulations established by faculties, colleges, schools or academic units.

2.3 Faculties, colleges, schools, and academic units shall submit regulations and amendments to evaluation procedures to Senate for its approval via the appropriate Senate committee.

2.4 The Senate has determined that each faculty, college or school or academic unit shall adopt a formal policy for the appeal of grades given for term work, in that faculty, college, school, or academic unit, that has been returned or made available to students before the last day of classes. Policies adopted by a faculty, college, school, or academic unit, after review by the appropriate Senate committee, shall be forwarded to Senate for information.

Part III: Accountability

3.1 The Office of Legal Counsel is responsible for advising the Vice-President (Academic) and Provost that a formal review of this Policy is required.

3.2 The Vice-Provost (Students) is responsible for the implementation, administration and review of this Policy.

3.3 Faculty/College/School Councils, Students, Employees, Academic Staff and Support Staff are responsible for complying with this Policy.

Part IV: Authority to Approve Procedures

4.1 The Approving Body may approve Procedures, if applicable, which are secondar to and comply with this Policy.

Part V: Review

5.1 Governing Document reviews shall be conducted every ten (10) years. The next scheduled review date for this Policy is September 1, 2023.

5.2 In the interim, this Policy may be revised or repealed if:

(a) the Vice-President (Academic) and Provost or Approving Body deems it necessary or desirable to do so;

(b) the Policy is no longer legislatively or statutorily compliant; and/or

5.3 If this policy is revised or repealed, all Secondary Documents will be reviewed as soon as reasonably possible in order to ensure that they:

(a) comply with the revised Policy; or

(b) are in turn repealed.

Part VI: Effect on Previous Statements

6.1 This Policy supersedes all of the following:

(a) Examination Regulations (January 1, 2008);

(b) all previous Board of Governors/Senate Governing Documents on the subject matter contained herein; and

Part VIII: Cross References

7.1 This Policy should be cross referenced to the following relevant Governing Documents, legislation and/or forms:

(a) Responsibilities of Academic Staff with Regard to Students Policy

(b) Deferred and Supplemental Examinations Procedure;

(d) Final Grades Procedure; and

(e) Student Discipline Bylaw

Deferred and Supplemental Examinations Procedures

Part I: Reason for Procedure

1.1 To set out procedures secondary to the Policy entitled “Final Examinations and Final Grades”, in connection with deferred examinations and supplemental examinations.

1.2 To assist students in ensuring that their education is not adversely affected by unexpected and unpredictable events that arise outside of their control.

Part II: Procedural Content

Definitions

2.1 The following terms are defined for the purpose of this Procedure:

(a) Acute Condition: An illness or condition that is severe and sudden but does not require long-term medical treatment.

(i) Examples of Acute Conditions include but are not limited to: the flu, the common cold, and injuries.

(b) Chronic Condition: A diagnosed, long-term illness or condition requiring medical treatment over an extended period of time.

(c) Extenuating Circumstances: an unexpected situation outside of a student's control including an Acute Condition, a Chronic Condition, or a verifiable compassionate reason that temporarily affects their ability to fulfill their academic obligations and requirements. Other circumstances may involve Religious or cultural obligations, or participation in an inter-university, provincial, inter-provincial, national, or international scholastic or athletic event. Students are recommended to consult with their Faculty/College/School or Academic Program for approved events. Except in exceptional circumstances, requests as a result of either vacation or holiday plans will not be granted.

(d) University: means the University of Manitoba.

Deferred Examinations

2.2 A deferred examination is a privilege that may be granted to a student who is unexpectedly unable to write an examination as scheduled or a student who knows in advance that they are unable to write an examination at the scheduled time. Making a false or misleading claim or submitting forged documents is considered an offence under the Student Discipline Bylaw. Penalties may range from a failed grade in the course to suspension or expulsion.

2.3 Students who are unable to write or have missed an examination due to Extenuating Circumstances must file an application for a deferred examination with the advising office of the faculty, college, school, or academic unit (including University 1 or Extended Education) in which they are registered, setting out the reasons for the deferral. The application must normally be filed within forty-eight (48) hours of the scheduled date of the missed examination or, in a case where more than one examination was missed, within forty-eight (48) hours of the scheduled date of the last examination missed. The application may be accompanied by documentation certifying the reason for the deferral, the inability of the student to write the examination at the regular scheduled time and, where possible, an indication of the period of incapacity. Based on the evidence, the Dean, Director, or other designated person shall decide whether the application is approved. Based on the student’s ongoing incapacity or other exceptional circumstances a deferral may be granted to a student who files an application after the forty-eight (48) hour period has lapsed.

2.4 Students may request a deferred examination(s) on the grounds that they are unable to write said examination(s) due to Extenuating Circumstances. A compassionate reason may require documentation to the satisfaction of the Dean, Director, or other designated person.

Students requesting a deferred examination due to a known condition or circumstance must file an application normally twenty (20) working days prior to the day of the scheduled examination with the advising office of the faculty, college, school, or academic unit (including University 1 or Extended Education) in which they are registered.

2.5 Initial approval of all deferred examinations by the student’s faculty, college, school, or academic unit shall be conditional upon verification that the student has completed all required components of the course and that it is mathematically possible for the student to pass the course by writing the final examination. Approval will be rescinded if these conditions are not met.

2.6 If a student becomes ill or receives word of a family emergency during the course of an examination and is unable to continue, the student must report at once to the Supervising Invigilator, hand in the examination, and indicate either:

(a) that they wish to submit their examination paper as completed; or

(b) that they do not wish to submit their examination as completed and will be requesting a deferred examination.

2.7 Only students who do not complete the examination and who notify the Supervising Invigilator of the reason they cannot complete the examination shall be eligible to apply for a deferred examination under section 2.6.

2.8 No faculty, college, school, or academic unit shall have regulations that compel students to accept deferrals for any or all examinations or examination series.

2.9 When an application for a deferred examination is approved by the faculty, college, school, or academic unit, the head of the unit in which the course is offered, in consultation with the instructor concerned, shall schedule the deferred examination to take place normally within thirty (30) working days from the end of the examination series from which the examination was deferred, taking into account the following:

(a) If a deferred final examination is granted for a course that is a pre-requisite to another course or courses, students may be permitted to remain registered in those affected courses. However, if the examination is written after the revision deadline and the pre-requisite course is not satisfied, the student will be withdrawn from all courses requiring it. Faculties, colleges, schools, and academic units are encouraged to schedule deferred examinations in pre-requisite courses early in a term to ensure that results are available prior to the course revision deadline.

(b) Faculties, colleges, schools, and academic units are requested to schedule deferred examinations as soon as possible for potential graduands so that final grades may be available in sufficient time to meet planned graduation deadlines.

2.10 In the event students are unable to write the examination as outlined in section 2.9 the following may take place:

(a) the deferred examination shall be written at the next scheduled examination series in which the course is offered (unless the faculty, college, school, or academic unit chooses to make other arrangements); subsequent (or multiple) re-deferral requests may result in the student being denied registration in the current or a future term until all outstanding examination obligations have been completed;

(b) the head of the academic unit in which the course is offered, in consultation with the instructor concerned, may assign a grade without examination. In such cases, the grades shall be assigned on the basis of the term work and assignments. Faculty, College, or School Councils shall establish the procedure by which such a decision will be implemented.

(c) the deferred examination must be written within a time frame that enables the examination to be written and graded, and, if necessary, a supplemental examination to be written and graded, before the start of the next academic term in such cases in which the progression rules of the student’s program require the successful completion of an entire academic year before a student is eligible to proceed in the next academic year.

2.11 Where deferred examinations conflict with attendance or any assessment in a course in a subsequent academic term, deferred exams shall be given priority by students.

2.12 Deferred examinations scheduled according to the procedures set out in this document may differ from the final examination written for that course in both format and content, while preserving the same intended assessment outcomes.

2.13 Students who, for medical reasons, receive deferred examination privileges for all final examination series, or who fail to write deferred examinations as scheduled, may be prevented by the faculty, college, school, or academic unit from registration until they have established, through appropriate medical consultation, their fitness to resume studies.

Re-Deferred Examinations

2.14 If an unexpected circumstance prevents the writing of a deferred examination students may request a re-deferred examination according to the procedures set out by their academic advising office.

2.15 Re-deferred examinations shall only be granted in truly exceptional circumstances.

Supplemental Examinations

2.16 A Supplemental Examination is the rewriting of a final examination and is a privilege offered by some faculties. colleges, and schools to students who have not achieved the minimum result in required courses. Conditions for a supplemental examination are established by the faculty, college, or school. The impact of a supplemental examination on the final grade is to be determined by regulations within the faculty, college, or school.

2.17 The results of supplemental examinations must be reported to the faculty, college, or school council.

Part III: Accountability

3.1 The Office of Legal Counsel is responsible for advising the Provost and Vice-President (Academic) that a formal review of this Procedure is required.

3.2 The Vice-Provost (Students) is responsible for the implementation, administration and review of this Procedure.

3.3 Faculty/College/School Councils, Department Councils, Students, Employees, Academic Staff and Support Staff are responsible for complying with this Procedure.

Part IV: Review

4.1 Governing Document reviews shall be conducted every ten (10) years. The next scheduled review date for this Procedure is September 1, 2023.

4.2 In the interim, this Procedure may be revised or repealed if:

(a) the Vice-President (Academic) and Provost or Approving Body deems it necessary or desirable to do so;

(b) the Procedure is no longer legislatively or statutorily compliant;

(d) the Parent Policy is revised or repealed.

Part V: Effect on Previous Statements

5.1 This Procedure supersedes all of the following:

(a) all previous Faculty/College/School Council Procedures stemming from the Faculty/College/School Council Bylaw and academic and admission Regulations;

(b) all previous Board of Governors/Senate Governing Documents on the subject matter contained herein; and

Part VI: Cross References

6.1 This Procedure should be cross referenced to the following relevant Governing Documents, legislation and/or forms:

(a) Student Discipline Bylaw

(b) Final Examinations and Final Grades Policy

(d) Final Grades Procedures

(e) Self-Declaration for Brief and Temporary Absences Policy

(f) Self-Declaration for Brief and Temporary Absences Procedure

Final Examinations Procedures

Part I: Reason for Procedure

1.1 To set out Procedures secondary to the Policy entitled "Final Examinations and Final Grades" in connection with the method of conducting final examinations. A final examination is a test scheduled within an examination period which serves as the final evaluation of student performance in a course¹.

¹: University of Western Ontario, Academic Handbook, Issued 2009 03.

Part II: Procedural Content

Information Provided to Students

2.1 Within the first week of the academic term, students shall be informed of the method of evaluation to be used in each course, as specified in the Responsibilities of Academic Staff with Regard to Students Policy.

Examination General Regulations

2.2 Any test or tests, which have an aggregate value of more than 20% of the total value of the course may not be scheduled to take place during the fourteen (14) calendar days ending with the last day of classes in the Fall or Winter terms as defined in the Academic Calendar, or during the last two (2) classes of Summer term courses (see Responsibilities of Academic Staff with regard to Students Policy).

2.3 No project or assignment may be announced during the periods outlined in section 2.2 unless contained in the course outline or syllabus required to be provided to all students in the course during the first week of classes (see Responsibilities of Academic Staff with Regard to Students Policy).

Final Examinations

2.4 No final examinations or the submission of take-home final examinations shall be scheduled to occur prior to the examination periods as described in the Academic Calendar except with the expressed joint consent of the Deans and Directors involved. Examinations will not be held during a schedule university break or closure.

2.5 The weight of each question shall be clearly indicated on the examination paper.

2.6 The name of the instructor or course coordinator, course number, and section shall be clearly indicated on the examination paper.

2.7 Faculties, colleges, schools or academic units electing to use the services of the Registrar’s Office shall adhere to the regulations outlined in section 2.8 below.

Regulations for Examinations Scheduled by the Registrar’s Office

2.8 If a faculty, college, school, or academic unit elects to use the services of the Registrar’s Office to schedule examinations, the following regulations shall apply:

(a) Requests for examination scheduling must be submitted five (5) working days prior to the Revision Deadline for the term in which the course is offered.

(b) Examinations shall be of one, two or three hours duration.

(c) The Registrar’s Office shall make a record of any issues arising during the conduct of examinations and bring any matters to Senate that it deems to be significant.

(d) The responsibilities of invigilators (see section 2.14-2.16) shall apply for examinations scheduled by the Registrar’s Office.

Regulations for Examinations Administered by Student Accessibility Services

2.9 Examinations administered by Student Accessibility Services are additionally regulated by the Student Accessibility Procedure.

Invigilation of Examination

2.10 The faculty, college, school, or academic unit shall supply such number of examination invigilators as is necessary. At a minimum, there shall normally be one invigilator for the first sixty (60) students and one additional invigilator for each fifty (50) students thereafter (e.g. 1-60 students requires one invigilator, 61-110 students requires two invigilators, etc.,). There shall also be a minimum of at least one invigilator per room/location.

2.11 Invigilation of examinations shall normally be carried out by the instructor of record. In addition, university employees appointed as invigilators by a faculty, college, school, or academic unit may assist.

2.12 An instructor must normally be available during the whole of his or her examination even if they are not invigilating that examination. If the instructor is not available, a designated member of the academic unit shall perform the duties of an invigilator.

2.13 In view of the responsibilities with which a Chief Supervising Invigilator has been charged, selection of Chief Supervising Invigilators for large examination halls shall ensure that they are persons at a more senior rank than that of teaching assistants.

Responsibilities of Invigilators and Students

2.14 Prior to an Examination

(a) Supervising invigilators are required to report to the examination locations scheduled administered by the Registrar’s Office for supervisory duties not later than thirty minutes (one half hour) prior to the scheduled time for each examination.

(b) The invigilator should ensure students have the appropriate material required for the examination prior to the start of the examination.

(d) Each student shall display their student card or photo identification and shall sign an attendance form.

2.15 Conduct During Examination

(a) Any student deviating from accepted procedure during an examination must be reported immediately to the Supervising Invigilator.

(b) The Supervising Invigilator shall allow the student to continue writing the examination except as noted in subsection 2.15(f).

(c) The Supervising Invigilator shall record the details of the alleged infraction including compiling evidence of the alleged infraction.

(d) The Supervising Invigilator shall advise the student of processes available to them, for responding to reports of exam incidents.

(e) Notwithstanding the above, in those cases in which the behavor of a student is disruptive to others writing the examination, or to the conduct of that examination, the Supervising Invigilator may, after due warning, require that student to cease writing the examination and leave the examination room.

(h) The Supervising Invigilator shall ensure that no student leaves the room without signing the attendance sheet and submitting examination materials. In addition:

(i) No student shall be permitted to leave the examination room during the first thirty (30) minutes of an examination.

(ii) No student shall be permitted to enter the examination room after at least one other student who is writing the same examination has left the examination room.

(iii) A student who arrives to write an examination more than thirty (30) minutes after the start of the examination will not be permitted to write the examination.

(iv) No student who arrives late for the examination shall be permitted to write longer than the scheduled end-time for that examination. Flexibility may be allowed at the discretion of the unit administering the examinations, but all students in a given course with commonly examined sections should have equal opportunities to take advantage of whatever flexibility is afforded.

(vi) If a student becomes ill or receives word of a family emergency during the course of an examination and is unable to continue, the student must report at once to the Supervising Invigilator, hand in the examination, and indicate either:

(a) that they wish to submit their examination paper as completed; or

(b) that they do not wish to submit their examination paper as completed and will be requesting a deferred examination.

The Supervising Invigilator must record all details received from the student respecting the request and inquire about the nature of the reason for the student failing to complete the examination. Students leaving an examination early in compliance with this section are eligible to apply for a deferred examination under the provisions of the Deferred and Supplemental Examinations Procedures and may be required to submit appropriate documentation of the reason for the deferral. Only students who do not complete the examination and who notify the Supervising Invigilator of the reason they cannot complete the examination shall be eligible to apply for a deferred examination.

(vii) Where an event occurs that impacts all students writing the exam (e.g. fire alarm, technological issues) that results in an inability for the students to resume writing within a reasonable time, the Supervising Invigilator will, after consulting with the instructor/faculty, excuse the students. A follow-up communication will be sent to inform the students about options.

2.16 At the Close of the Examination

(a) The time of conclusion of the examination should be announced.

(b) Every candidate must turn in examination materials to the invigilator before leaving the examination.

Unauthorized Materials in Examinations

2.17 Students are not permitted to access any unauthorized materials, devices, applications, or aids during an examination unless granted through an accommodation. An instructor may grant explicit permission for students to use additional devices, applications, or aids.

Security

2.18 Students may store valuables and personal items under the desk or chair of the examination room but may not have access to these items during the examination. Items stowed under the desk or chair must not obstruct the aisles of the examination room. Students must ensure that all items required for the examination are placed on top of the desk prior to the start of the examination. Students must ask permission to access any stowed items during the exam.

Posting Examination Answers

2.19 Answers to examination questions shall not be posted until after all registered students have written the exam (unless it has been determined that a new exam has been created).

Student Access to Final Examinations

2.20 In order to allow proper feedback, students shall have an opportunity to read their own final examination script and any comments written on it prior to the deadline for a formal grade appeal, but only in the presence of the instructor or a staff member appointed by a faculty, college, school, or academic unit.

2.21 Notwithstanding section 2.20 above, there is no obligation upon the faculty, college, school, or academic unit to make machine-scored examination answer sheets available for consultation by students. It is expected that faculties, colleges, schools, and academic units will provide appropriate means of feedback to students in such circumstances and, where practicable, will encourage instructors to discuss selected questions and answers.

Part III: Accountability

3.1 The Office of Legal Counsel is responsible for advising the Provost and Vice-President (Academic) that a formal review of this Procedure is required.

3.2 The Vice-Provost (Students) is responsible for the implementation, administration and review of this Procedure.

3.3 Faculty/College/School Councils, Department Councils, Students, Employees, Academic and Support Staff are responsible for complying with this Procedure.

Part IV: Review

4.1 Governing Document reviews shall be conducted every ten (10) years. The next scheduled review date for this Procedure is September 1, 2023.

4.2 In the interim, this Procedure may be revised or repealed if:

(a) the Provost and Vice-President (Academic) or Approving Body deems it necessary or desirable to do so;

(b) the Procedure is no longer legislatively or statutorily compliant;

(d) the Parent Policy is revised or repealed.

Part V: Effect on Previous Statements

5.1 This Procedure supersedes all of the following:

(a) all previous Faculty/College/School Council Procedures stemming from the Faculty/College/School Council Bylaw and academic and admission Regulations and any resolutions on the subject matter contained herein;

(b) all previous Board of Governors/Senate Governing Documents on the subject matter contained herein; and

Part VI: Cross References

6.1 This Procedure should be cross referenced to the following relevant Governing Documents, legislation and/or forms:

(a) Responsibilities of Academic Staff with Regards to Student Policy

(b) Final Examinations and Final Grades Policy

(d) Deferred and Supplemental Examinations Procedures

(e) Final Grades Procedures

(f) Student Accessibility Procedure

Final Grades Procedures

Part I: Reason for Procedure

1.1 To set out procedures secondary to the Policy entitled “Final Examinations and Final Grades”, in connection with:

(a) Final grades;

(b) Incomplete grades;

(d) In progress (does not require re-registration in a subsequent term);

(e) Appeal of final grades; and

(f) Grading systems.

Part II: Procedural Content

Final Grades

2.1 Departments are required, subject to faculty, college, and school regulations, to establish a procedure for the review and approval of final grades prior to submission to the Registrar.

2.2 All final grades must be submitted in accordance with the instructions received from the Registrar.

2.3 Final grades will be released to students by the Registrar’s Office as they are submitted by faculties, colleges, and schools, except where alternate arrangements have been made Between the Dean or Director and the Registrar.

2.4 To protect the confidentiality of students’ personal and private information, neither faculties, colleges, schools, academic units, nor instructors may post or publicly release grades.

Incomplete and/or Outstanding Grades

2.5 A student who is unable to complete the term work prescribed in a course may apply to the instructor, on or before the End Date for the term in which the course is offered (as set out in the Academic Schedule), for consideration of a grade classification of Incomplete.

2.6 The student is expected to write the final examination if one is scheduled for the course. It is possible to request a deferred examination based upon the conditions stated in the Deferred and Supplemental Examinations Procedures.

2.7 In the event that a final grade is not able to be assigned by the grade submission deadline a grade of In Progress (IP) will be assigned and will remain on the record until a final grade is submitted by the faculty. It is the responsibility of the faculty to ensure these final grades are submitted.

2.8 Taking into account the results of the final examination, the value of the term work completed, and the extent of the incomplete term work, the instructor shall calculate the temporary grade using a zero value for incomplete work. The grade code reported will consist of the appropriate letter grade followed by the letter “I”.

(a) In addition to the grade, the recommendation should indicate the reason(s) for consideration being given, a description of the outstanding work to be completed, and the date by which the work must be submitted. The following maximum extensions are allowed:

(i) for courses terminated in April: August 1st

(ii) for courses terminated in August: December 1st

(iii) for courses terminated in December: April 1st

2.9 If the final grade is not reported within one month of the extension deadline, the letter “I” will be removed and the grade remains as awarded. The student’s opportunity to improve the grade will have lapsed.

2.10 Completion of Incomplete requirements will not result in a grade to be lowered, unless there is a finding of academic misconduct under the Student Discipline Bylaw.

2.11 When specific circumstances warrant, Deans or Directors may extend the date by which an Incomplete must be cleared. Instructors must formally request such an extension before the end of the maximum, as outlined in Section 2.8. In addition, the Registrar’s Office must be notified of the extension.

Continuing Grades

2.12 For courses that continue beyond the normal academic term and require re-registration in the subsequent term, a grade of "Continuing in course" (CO) may be used. The final grade will be assigned in the term in which the course is completed.

2.13 This classification may be used for graduate courses and in certain circumstances in programs containing undergraduate courses upon consultation with the Registrar's Office.

Appeal of Term Work

2.14 The appeal of term work returned or made available to students before the last day of classes shall be subject to policies and procedures established by Faculty/College/School Councils.

Appeal of Final Grades

2.15 A student may submit an appeal, through the Registrar’s Office, for assessment of one or more grades. A student wishing to make a final grade appeal must do so by the deadlines set for the following terms:

(a) On a Fall Term course grade the deadline is fifteen (15) working days following the first day in January which the University is open.

(b) On a Winter Term course grade the deadline is fifteen (15) working days after Victoria Day.

(d) For all other programs the deadline is twenty (20) working days from when the final grade is released.

Applications must be made on a prescribed form obtainable from the Registrar’s Office.

2.16 Examination materials are to be held by the teaching unit responsible for the course until six (6) months after the expiration of the appeal period. In individual cases where appeals have been initiated, the holding period will be extended accordingly.

(a) Each faculty, college, school, or academic unit is responsible for arranging the proper processing of the appeals, and shall report the results of appeals to the Registrar’s Office.

(b) Normally the re-evaluation of a grade shall be undertaken by the instructor(s) responsible for the particular course (section) and at least one other instructor – in the same or related subject area – who shall independently assess the examination material and/or other relevant material.

(c) The type(s) of assessment upon which a grade has been awarded will determine the method of re-evaluation, specifically re-mark and/or re-calculation - with an appeal:

(i) Where the grade has been awarded on the basis of an examination in combination with term work, the examination material script will be re-marked and term mark calculation reviewed.

(ii) In the case of grades awarded solely on the basis of term work, only the calculation will be reviewed.

(iii) In instances where term work has not been returned to students before the last day of classes, that term work shall also be re-marked.

(iv) Where an appealed grade has been awarded on the basis of an examination only, the entire examination material will be re-marked.

(d) Grades subject to appeal may not be lowered.

(e) In cases where appeals have resulted in a change of grade, the application fee will be refunded to the student.

(f) Teaching units shall be responsible for arranging to destroy examination materials held by them in accordance with this section, ensuring in the process, the confidentiality of the document.

(g) The result of an appeal must be submitted to the Registrar’s Office within thirty (30) days of the deadline for a student to submit the appeal being considered. In the event this deadline cannot be met, the academic unit must notify the Registrar’s Office with reasons for the delay. In no case shall an appeal be delayed longer than sixty (60) days.

(h) Students who wish to appeal the results of a grade appeal based on procedural grounds must file an appeal with the office the Dean/Director of the teaching unit. A request for a review of appeal procedures must be filed within ten (10) working days of receipt of notification of the result of a Grade Appeal.

Part III: Accountability

3.1 The Office of Legal Counsel is responsible for advising the Vice-President (Academic) and Provost that a formal review of this Procedure is required.

3.2 The Vice-Provost (Students) is responsible for the implementation, administration and review of this Procedure.

3.3 Faculty/College/School Councils, Department Councils, Students, Employees, Academic Staff and Support Staff are responsible for complying with this Procedure.

Part IV: Review

4.1 Governing Document reviews shall be conducted every ten (10) years. The next scheduled review date for this Procedure is September 1, 2023.

4.2 In the interim, this Procedure may be revised or repealed if:

(a) the Vice-President (Academic) and Provost or Approving Body deems it necessary or desirable to do so;

(b) the Procedure are no longer legislatively or statutorily compliant;

(d) the Parent Policy is revised or repeated.

Part V: Effect on Previous Statements

5.1 This Procedure supersedes all of the following:

(b) all previous Board of Governors/Senate Governing Documents on the subject matter contained herein; and

Part VI: Cross References

6.1 This Procedure should be cross referenced to the following relevant Governing Documents, legislation and/or forms:

(a) Responsibilities of Academic Staff with regard to Student Policy

(b) Final Examinations and Final Grades Policy

(d) Final Examinations Procedures

(e) Student Discipline Bylaw